Campus Wide POA Goals View

February 2023:
I’ve had several one on one meetings with area directors including Marirose Ethington, Jodi Scondras and JoNelle Toriseva to discuss ACE teacher and student involvement in professional development and new course offerings at the high schools. Ann Valento has also had meetings to discuss potential PD sessions this spring. We expect a need for professional development sessions this spring or summer stemming from the SUNY DEISJ additions to courses/degree programs. Also, I will request to have PD and ACE teacher evaluation added to the agenda the Provost’s planned monthly meeting with area directors and deans.

February 2023
The Directors and Associate Dean continue to attend monthly local and county Chamber of Commerce meetings, CORE/Literacy West for all 3 counties, Pioneer Teacher Center policy monthly meetings, YMCA board meetings for Wyoming and Livingston counties, LivWell informational planning meetings in Livingston, and BOCES in both Livingston and Orleans. Arcade hosted an excel training for local businesses in collaboration with The BEST Center in January. AEOC has visited some of the campus centers and are making plans for site visits later this spring on a bi-weekly basis.

February 2023
Since the November update, the Medina team has successfully recorded and tracked twice as many students (56). They have found with this form, communication has improved and grown amongst each other and with the students. The shared excel document amongst the staff continues to be a work in progress and changes are made to the format as needed. The plan is to still share this with the other campus center teams this summer.

February 2023
The Dansville campus center was open for Winter in the Village on December 3, 2022. Facility usage increased due to the larger attendance by guests (estimated 500 people), double the amount of craft vendors (18, twice as many vendors resulting in twice as much square footage for their tables) and rooms 100 and 101 were open for Core, the Learning Center, as they too hosted an Open House during this event. In addition, Core has also secured 4 new students during this time that attend the campus center on a consistent basis. Additional community members have made inquiries into the program as well. A student, staff, alumni and community book club met for the first time during this time as well.
The Lima campus center is currently planning another blood drive with the Red Cross for later this spring.

February 2023
Despite the reduced staff members currently in Wyoming county, the current staff have continued to attend professional development opportunities including Mental Health first aid training in person, as well as five (5) webinars including technology and student success, suicide prevention, innovation in student equity and more. They are pursuing training opportunities for new staff when hired, as well as other professional development training for all staff later this spring.

FEBRUARY, 2023 – Director Arena will be on sabbatical leave during the 2023-2024 academic year and will likely pursue this goal the following academic year.

FEBRUARY, 2023 – Director Arena and staff member Brodie McPherson are still in the process of having informal discussions with regional high school teachers in charge of school productions regarding their interest in a microcredential to help them with stage management, directing, and other aspects of managing a production. Some teachers have expressed an interest, but there may not be enough interest to warrant a credit-bearing microcredential at this point. Director Arena may consider working with the BEST center to develop some non-credit offerings.

FEBRUARY, 2023 – Prof. Karen Wicka reports that she is in contact with the Directors of Emergency Communications for Genesee, Wyoming, and Orleans counties and is in the process of connecting with the Director for Livingston county. We will be inviting the four of them to tour the CRJ Tech Room this Spring. At the meeting, they will be able to see the 911 simulator in the room and discuss any curriculum requirements with us. Prof. Wicka reports that they are very eager to get some programming going due to the shortage of trained dispatchers in the area (see https://www.thebatavian.com/joanne-beck/dispatchers-wanted-seeking-a-few-unsung-heroes-for-duty/626194).

FEBRUARY, 2023 – The curriculum revisions for the HUS and the Alcohol and Substance Abuse programs were presented at the December Teaching Area Meeting. The were approved at the December 6th Curriculum Committee meeting (see “DEC22Minutes.pdf”) and subsequently approved at Academic Senate meeting on December 20th. The program revisions were substantial enough that the changes had to be presented to the Board of Trustees at their January meeting and they have since been submitted to SUNY for approval (see “Email-HUS Alcohol and Substance Abuse program revisions submissions to SUNY”).

FEBRUARY, 2023 – Progress towards this POA goal is temporarily on hold. Reading instructor Julie Jackson-Coe is still adjusting to resuming a full-time workload after returning from medical leave last year. She has also needed to develop a new course prep. Director Toriseva will re-engage in discussions on this goal with all relevant parties after Spring Break.

FEBRUARY, 2023 – Plans for expanding our offerings at GLOW area correctional facilities are progressing. We are in discussions with REJI about offering a couple of classes this summer at Wyoming Correctional Facility (see “Email-program at WyomingCF.pdf”). I am also working with Ed Wiltse from Nazareth College on an agreement similar to the one we have with REJI to begin offering two classes at Orleans Correctional Facility in the Fall (see “Email-program at Orleans.pdf”). The availability of TAP and Pell funding will enhance our ability to offer classes to incarcerated individuals, but many of the logistics (e.g., completing and submitting applications) are truly “works in progress.”

FEBRUARY, 2023 – All of the HCB A.A. and A.S. programs have been revised and align with the new SUNY and local General Education plans and the revisions were approved by the Academic. (see Curriculum Committee Reports in attached Senate minutes). The two remaining programs, Liberal Arts and Sciences: General Studies A.S., and Liberal Arts and Sciences: Humanities Social Science A.A., were approved at the January 31, 2023 Senate meeting.

A meeting has been scheduled to discuss the future of the BEST Center collection with the new Executive Director.

We are continuing to implement various strategies to reduce printing in the library. In the coming weeks we will work with central services to gather data that will inform us if our strategies are working. Unfortunately chargeback data is unavailable therefore we do not have a comparison to last year at this time.

Since the November update, instruction was provided to 2 sections of Healthy Academy (a total of 12 students), and a joint session of SPA 201 and MTH 141 from Byron-Bergen HS (a total of 10 students). There have been no further updates from the ACE department regarding courtesy netIDs for ACE librarians as this process appears to be waiting for decisions to be made within the IT department. Nicki has periodically checked in with ACE to stay apprised of the latest developments in this process.

Study room furniture arrived and was assembled and placed in rooms in December. Anecdotal student feedback has been positive. There are plans to post signage to encourage students to utilize the flexibility of the furniture.

The library continued to host events throughout the fall semester. The events are as follows-
12th Annual Digital Photography Contest – An online inclusive event attracting 19 attendees and two guest speakers. There were 4 award recipients.
Late Nights – The library extended their hours for students to study in the library with snacks/coffee/tea/cocoa and extra study time with full library services available. We also partnered with the Wellness Center and the Learning Center. 104 students took advantage of the extra time.
Plans to host the annual Poetry Contest are underway!

Feb. 2021- We are in the process of deciding what courses to submit first.
Feb. 2022- The science faculty is working on deciding how to change the Natural sciences program. Once the changes are decided we will include the separation of labs/lectures as part of the changes.
Feb. 2023- During the fall 2022 semester and as part of the Natural Sciences AS programs revision, we split the lecture and labs for the General Biology and General Chemistry courses. The means that credits were assigned to both lectures and labs and new courses were created. At this point, we believe those are the only science courses that needed the change. Since all the other science courses are offered as a lecture/lab combo, there is no need to split lecture from lab to assign separate credits.

Feb. 2021- The adjunct who will teach the course has submitted a course description and CLO’s. We are evaluating them to give feedback before we present a proposal to create the course.
Feb. 2022- We are planning on offering the Phlebotomy course again in the fall 2022.

Feb. 2022 – This conversation has started. The Academic Senate is working on getting our General Education plan ready. Once that is done, we will know what courses will be needed for certain majors and how the courses should be modified to serve better the students. In addition, with Friday ACIP discussions, we will get a better feel for what needs to be done.
Feb. 2023- As we continue the work on reviewing our AAS programs for the incorporation of the new GCC general education plan, we are making sure that Quantitative reasoning is included in each academic program.

Feb 2022 – We have begun the conversations with the Business faculty. The ACIP Friday conversations will help to make decisions regarding Guided Pathways.
Feb. 2023- As we review the Business AS programs, we will take the ACIP framework into consideration.

February 2023 – We reviewed all AS programs under MSCE. All changes were approved by the Academic Senate and now the programs are in compliance with the new GCC general education plan. The Natural Sciences AS is under SUNY review for approval due to the removal of concentrations and addition of some new courses.

February 2023- All AS programs were reviewed and went through the Senate approval process. The Natural Science AS degree had the most changes with the removal of concentrations. The changes were sent to SUNY for approval. We continue working on the reviews of the AAS programs.

February 2023:
Need to wait until end of spring semester to analyze progress and results.

The Records Office team determined the following search criteria and used Argos to identify over 1600 students who walked away between 2017 and 2022 without completing a degree, having earned 31 – 114 credits while maintaining a 2.0 or higher GPA. Members of the team are currently evaluating degree audits to determine the feasibility of completion alternatives including reverse transfer and completing a different program with already earned credits (MC, CERT, Individualized Studies AAS, etc.) The records office is also preparing a data request for Clearinghouse records and will be collaborating with colleagues from Institutional Research in the development of a dashboard for analyzing the subsequent enrollment status and educational outcomes for students who left GCC prior to earning an AA, AS, or AAS degree.

Since November, members of the records office staff have participated in between 30 and 50 hours of skill focused professional development including but not limited to: internal department meetings (all), meetings with Ellucian staff for Banner (4) and professional development opportunities provided by the SICAS center of Degree Works (4). New skills with MS365 along with leveraging Banner knowledge in new ways has led to improvements to online forms, student communication increasing the level of service provided to campus stakeholders. Access and training for website and portal maintenance have been provided by computer services and members of the team have begun making updates to provide easy to find information for students and colleagues.
Members of the Records office staff have also provided over 20 hours of technical assistance to the curriculum committee, contributed to PAD week, and are providing weekly peer to peer skills sharing for colleagues across campus via MS Teams.

Members of the records office team have continued to make consistent progress on this goal throughout the past quarter. Following the Agile project management framework for the implementation of these updates, professional staff have been operating as a scrum team and meeting twice weekly for dedicated Degree Works programming sessions (sprints) to translate all currently approved program requirements into scribe logic for the accurate display of new general education information to students. These activities promote both the completion of necessary work along with professional development for staff members with less experience with this tool and the department’s adoption and implementation of Agile project philosophy. The new General Education Transcript Addendum information block and the General Education requirements block have been drafted in the development environment. It is anticipated that all approved AA and AS programs will be available in the system by March 20.

The BEST Center Team is planning to offer Building Leadership Excellence to companies in fall 2023. Participants will be able to receive a micro-credential in Business Leadership.

As of March 3, 2023, the BEST Center has offered several grant funded opportunities for winter 2023.
a. The SUNY Workforce Development Grant was provided to 8 incumbent workers for Mechatronics Phases 2 and 3 for Morton Salt, Barilla, and Freeze Dry. This grant also offered skills for entry into Mechatronics 1 for three employees from Nortera Foods.
b. The SUNY Re-Imagine Grant supported 7 students from Nortera, Lapp, Morton Salt, and Brunner for Phase 1 Mechatronics.
c. 8 of the Mechatronics students also received funding from SUNY pre-apprenticeship funding.
d. The SUNY Workforce Development provided funding for 5 Lean Green Belt training for two companies.

1. Worked with Applications director to merge project roadmap
2. Partnered with Manager of User Services to setup a more accessible and editable knowledge base.
3. Scheduled a meeting to review project portfolio
4. Arranged for project management training for staff

1. Merged and automated regular project updates
2. Provided individual coaching to members of the leadership team on how to use Service Now for project management
3. Most new projects now exist in Service Now

1. We have added emergency messaging to the digital signs.

1. We have created the foundation of an internal service catalog.
2. We have streamlined our communication efforts using templates and standing meeting items for campus-wide communications and project related communication plans.
3. The Director of Applications has led a project to a new IT Asset Managment server. Departments have begun to move their inventory over to the new system.

1. We continue to replace computers running Windows 11
2. We have deployed Windows Defender Advanced Threat Protection
3. We have purchased and received an on-site tape backup system to create “air gapped” backups.

1. Submitted budget request for new college positions
2. Completed a draft of the IT Managed Services RFP
3. Submitted draft to the CFO for review
4. Begun working on job descriptions for the new positions

1. Worked with leadership team to submit and accurate and streamlined budget request on time to the business office.
2. Worked with Office Manager and Computer Services Specialist to digitize, automate, and otherwise streamline our procurement approval process.

02-24-2023 Update; Since November 14, 2022, the IRP Office completed business process documentation for SIX additional business processes: How-To Power Automate-Create new Flow for 129 Forms; How to Prepare SDS_EOT_ESS; How to Prepare NYSED-1 Admissions and Academic Preparation Freshmen; How to Prepare IPEDS Fall Enrollment; How to prepare TSDS; How to Update Power BI with SIRIS (SOBYSDS) Data.

IRP continues to work on a GSI Fact for “Graduated with Transfer” to be added to the Factbook Outcomes dashboard. In addition, SEM Goals will be modified slightly and woven into KPIs for the new Strategic Plan. We expect that KPI progress displays will be available on GSI this fall 2023.

02-24-2023 Update: IRP provided 6 Informational/How to Documents for users and 3 Individualized Training Sessions as follows:
1. Informational/how-to document summarizing new Instructional Method page in the MIS to display student Course-Taking Behavior. This was published in the December Newsnotes.
2. Created How to Run Student List (Faculty) for Microcredentials
3. Created How to Run Graduate List for Faculty
4. Built and Launched the “Terms Used in GSI Dashboard” in GSI to provide users with definitions and information about terms they may encounter while using GSI Dashboards
5. NewsNotes Jan’23: SUNY Glossary; How to Run and use Graduate List; How to run and use Microcredentials List
6. NewsNotes Feb’23: Highlights from Fall’22 enrollment
Provided three one-on-one training sessions: Instructor – How to run Program Course Check Datablock in Argos; Dean – How to run GSI Course Grade Distribution; Provost – How to find (in in GSI/Argos) recent grads who return to GCC

Between 11/14/22 and 02/24/23 as a result of submitting all externally-mandated reports on time and error-free, GCC remains in full compliance with reporting requirements dictated by SUNY, NYSED, USDOE, and Middle States. The IRP Office completed and/or submitted 26 required reports/activities: SUNY: 12; NYSED: 6; USDOE: 7; MSCHE: 0; Other: 1
In addition to external submissions, the IRP Office completed its Annual Survey of Graduates (required for Perkins Reporting). We had a 24.1% response rate (130/539). Email Collector: 77; Phone: 53

1. A new knowledgebase has been created which can be utilized by staff and students to improve the accuracy and turnaround of requests.

1. Staff have populated the Software Center to make software available for installation. Users who want to install certain licensed or more sensitive items can submit a request to be approved for those packages.
2. To reduce labor, SCCM has been configured to deploy new computers.

37% of campus endpoints have been upgraded to Windows 11.

9 digital ads produced 551,953 views and 871 clicks to webpage; 11 GCC Marquees and 1 Video were produced

6 ad campaigns were completed

10 total initiatives (0 Alumni, 6 Housing & 4 Foundation)

8 initiatives were completed

210 Initiatives Completed

9 digital ads produced 551,953 views and 871 clicks to webpage; 11 GCC Marquees and 1 Video were produced

All of the equipment has been installed. There are only punchlist items to complete. Fire system connection to Honeywell to be completed and final equipment start up is to be completed. Electrical panel tie in to be finished.

We have purchased and received most of the AHU panels and pieces. They have not been rigged on to the roof and into the pent house. The remainder of the pieces of AHU equipment will be received in the next 30-60 days. Contractors have been finalized for mechanical and we are finalizing demolition contractor now.

We have released the purchase of a new cooling tower and have a mechanical contractor on board to work with this project together with in house staff. The cooling tower delivery will be expected at the end of May.

During the Spring 2023 semester, Student Accounts continued their efforts with increased outreach to students regarding their Certificate of Residence. On Thursday, January 26, 2023, Student Accounts sent an email to 225 students reminding them that their COR was due. The following Monday, January 30th, Student Accounts doubled 174 students who still had not provided a Certificate of Residence. This was a decrease of 51 students.

By February 16th, the list of doubled students had decreased significantly. Only 66 students (from 174) were sent a second reminder email to encourage them to submit their COR so that their double tuition charge could be removed. These students also received a reminder e-bill.

All hardware items received.
– Buildings and Grounds needs to repair tower #1 (rear of student union) BEFORE wiring can be run. We are on the B&G project list.

On schedule

Requested new vehicle in 23-24 budget.
Discussed/ asked for OC for staff.
Requested budget for rifles in 23-24 budget.
still reviewing cost / need for body worn cameras

Since November we have conducted our internal survey and analyzed results for key insights. We have identified 10 contacts for our external review, and we’re currently finalizing our internal review to share with them. We are also tracking daily operational data such as mail & packages processed, and copy requests filled.

Paint, flooring, electric, and telecommunications were all upgraded over the holiday break. Carla and the production machines were moved from the old Duplicating Center (D100) to the Mailroom (A128) in early February. We still meet at least weekly to resolve outstanding issues. Still in progress: wall shelves, windowed doors, HVAC, signage, and receiving area allocation.

We have done away with the open house. They were not generally well attended. We have since began holding monthly brown bag lunch and learn series that have been well attended. Topics thus far have included FMLA.
Implemented an exit interview survey that will be used to identify areas of strengths and opportunities for improvement.
Implemented New Employee Discussions- held 30-45 days after new hire comes onboard. This strengthens the relationship with HR and helps answer employee questions and concerns.
We brokered a new EAP organization and are heavily marketing it as a tool for employees. It contains professional development resources as well as EAP.
We provided EAP counseling resources after the death of a staff member. I think this let the campus community know that HR really cares about the employees and their well being.
GUSTO has been reinvigorated with oversight by HR.
HR members are participating in Chancellor’s awards committees and Cougar awards committees.

The FMLA process was reviewed and updated. We have eliminated the redundancy of using a paper tracking system and a spreadsheet. We have started using a spreadsheet that gives us more information at a glance, thus saving us time overall.

HR team continues to meet as a group, 1:1 and pursue professional development and training opportunities.

HR Generalist has greatly expanded our recruitment resources. She attends regional job fairs both in person and virtually. We have expanded our advertising outreach with the help of JobElephant, that suggests targeted advertising including diversity sites.

Exit Surveys and New Employee Discussions are taking place. There is not yet enough data to report out.

Monthly meetings continue. Calendar of monthly tasks is in progress. Assistant Director has completed training on MSDS sheets.

At this time, the FAR remains on hold for A&A.

The SEM plan is completed. It has been reviewed by Cabinet and submitted to AACRAO. The final step is to attend a convening conference in June to present our work.

An application was sent to international partners to gage interest in a formal agreement. While there were no replies, I was able to connect with Dan Lincoln (SUNY) and Mark Kopenski (SUNY INT Advisor) at the fall SUNY Director’s meeting for guidance. Meetings were had with Apply Board, Edvoy and Ken Cooper (AAE). We quickly realized a contract was needed. Using samples from New Paltz and Albany, we created a short and long contract for GCC. These have been sent to the VP for review. Vietnam seems to be a good market for GCC. ISSS team is working on applying for the PIA to participate in AAE student fairs in Vietnam and get connected with educational partners. Additionally, we attended the Curacao College and Career Fair, NACAC virtual fair, presented to Virtual Youth Support in Curacao on 11/25, virtual meeting with Haiti, exploring domestic travel to F1 certified HS, met with Amy Slusser for marketing ideas, and are finalizing our partnership with UB. 8 new INT students for Spring.

Brockport High School group visit–12/7; Alexander HS group visit 12/9
Sent Spring semester newsletter to school counselors along with recognizing Natl. School Counselor Week. 2/6
Sent GPP information to school counselors.
Completed 31 Instant Admissions Visits to HS
Welcomed 160+ visitors for fall open house.
Presentations at Wyoming Health Academy & Byron Bergen

We are shooting for an additional four events this semester.

Hudl is complete and working amazingly! Turf field is 90% complete. Scoreboards and a small shed are the next steps in the process. The esports lab is also open and is an amazing space! The last pieces (lit cougar, window clings, and wall wrap) for the room have been ordered and should be in soon!

As of February 13th, 2023, the project is on track to be completed on time and within budget. The current budget for the renovation is $20,000. The remaining budget must cover the cost of fencing, gravel and playground accessories. The large preschool playground equipment has arrived and is being stored on campus. Building and Grounds has scheduled three fencing quotes. Once bids are received, we will have an exact budget for fencing and a project start date. Building and grounds is waiting for approval for from “Dig Safe NY” before they may begin digging the existing playground. Expectation is for this to start February 16th, or 17th.
The childcare center is continuing to apply for Grant opportunities and fundraising options to support the budget and costs of the playground renovation.
As of February 22nd, 2023, the playground fencing quote has been accepted. The fencing project should begin in the next couple of weeks. The fence also came in under originally budgeted.

The HUS 106-Early Childhood Education Methods and Materials class is not offered for the Spring 2024 semester. The GCCA Child Care Center has completed the collaboration project for the Fall 2023 semester. The child care center will begin collaboration with students in the ESL and English course. International students will choose a children’s story and complete a read aloud activity during the Spring semester.

Students continue to participate in Mindset Mondays (online offering) and Yoga Warriors on Friday afternoons. The Women’s softball team is now engaging in weekly yoga to assist in developing their game. Self-care days were held this February with incredible turnouts from our students. Many offerings for the two day event included aromatherapy, making worry dolls, making vision boards, healthy smoothies, yoga, massage, reiki, therapy dogs and more. Our wellness coach has also created on online wellness module that faculty can elect to add to their courses. Presentations on wellness were made at PAD at the beginning of the Spring semester. We are continuing to plan wellness events throughout the semester. In addition, our wellness specialist is offering individual wellness sessions for students, including topics like shopping healthy on a budget, making time for wellness in your day and making positive choices.

The EOP students attended counseling on a weekly basis and met with Terry George and I after progress reports showed that the students were struggling.

Dean of Students (DOS) has met with the Provost, and he is in the process reviewing and revising the Plagiarism and Academic Dishonesty document (attached). DOS also called a meeting with a subcommittee of the Academic Standards Committee to review newly written protocol. The committee made significant changes (see attached), and this information will now take the place of the Student Academic dispute form as part of the Student Handbook. Helpdesk has been contacted to make this change on the website. This information will be helpful for students during the semester when they have most types of academic problems.

As of today, we have 80 students for the Spring 2023 semester who are non-compliant with NYS MMR/Meningitis requirements. Students have received detailed emails outlining what information is needed from each student. Students are assisted via email, by phone and in person to achieve compliance.

Currently have an additional 79 that have joined us since the spring 2023 semester. So far 66 students have completed the coursework for the foundations of leadership certificate which is 37 percent of those that were enrolled in fall semester.

Grant is currently being written with plans to disseminate to clubs in the next month. A few clubs have already came forward with initiatives that would meet the criteria.

All events have been documented and most clubs are in compliance. SE&I is working on communicating to those clubs that are not in compliance.

Madeline Reichler has been trained on January 26th and 27th and plans to do the trainings for faculty and staff during spring break in March 23rd from 9am -1pm.

On Tuesday, November 21 SE&I hosted and celebrated World Hello Day. Students, faculty, and staff were invited for some light refreshments and to just say HELLO to each other. They learned how to say HELLO in a few different languages from a handful of our GCC International Students.

World Hello Day is an unofficial holiday celebrated on November 21 by 180 countries. It showed the importance of personal communication for preserving peace. SE&I encouraged our GCC community to participate by simply greeting 10 people throughout the day.

On Tuesday, November 21 SE&I hosted and celebrated World Hello Day. Students, faculty, and staff were invited for some light refreshments and to just say HELLO to each other. They learned how to say HELLO in a few different languages from a handful of our GCC International Students.

World Hello Day is an unofficial holiday celebrated on November 21 by 180 countries. It showed the importance of personal communication for preserving peace. SE&I encouraged our GCC community to participate by simply greeting 10 people throughout the day.

The Student Success Center has continued to submit News Notes monthly, including the months of December, January, and February. Information was shared about how the Student Success Team completed the SUNY Center for Professional Development Career Readiness Champion Certificate. With the spring semester approaching, registration options for students were also shared. The registration options provided a variety of avenues for how students could best meet with a Student Success Coach. Sharing this information allowed for staff and faculty across campus to have the knowledge to share with their students and students they may interact with. Additionally, SSC activity and visit data was shared from the month of January. News Notes provided an opportunity to share the success of Graduation 101, promote Early Intervention and Support referrals, as well as extend the invite for classroom visits and collaborative registration events.

Now that the Who’s Next platform initial installation is complete and the department has settled in using the platform and requesting the necessary changes, we are moving forward with the creation of the student experience survey. The SSC survey team has met to determine their suggested questions and sent out a request to the rest of the SSC team for additional questions. The survey team is in the process of narrowing down the list of questions and will submit the finalized survey for review by the Institutional Review Board. Once approved, the survey will be shared with Who’s Next for implementation.

The Testing Center is continuing to work with Who’s Next to determine the best ways in which to edit Who’s Next to create a favorable environment for our students to schedule testing sessions. At this time, Who’s Next is unable to meet the specific needs of the testing center for scheduling options. Who’s Next is working to see if specific settings can be created for testing center students.

February 2022:
As part of this goal, I am still hoping to have a professional development session planned for our foreign language instructors this spring. I am working with Tara Donohue to make this happen.
The overall goal of achieving 100% of ACE faculty being contacted by GCC faculty in some meaningful way by this June needs to be postponed. I have had meetings with area directors to discuss this endeavor with favorable feedback, but not every director or designated faculty member has reached out to their ACE counterparts. As we renew our memorandum of understanding with our school districts this spring and determine what ACE courses will be offered in the fall, we will have several opportunities to include area directors in the process and ask them to welcome our ACE faculty into fall semester with letters to offer assistance with course related questions. I think we can make this happen this fall.

February 2022:

Due to lack of participation and a willingness of WNYTA administration to give this another try due to the poor results this fall, I am cancelling this goal. I don’t think WNYTA is willing or able to make this mandatory for the students due to transportation and other issues. Without being mandatory, students are not attending even when we try to incentivize with a free lunch.

February 2022
The Wyoming county campus centers increased their community presence when they partnered with the Wyoming County Business Education Council and the Wyoming County Youth Bureau to host a Career Readiness Event in December.
The Orleans county campus centers have increased their community presence this semester by hosting the the local GoArt committee meetings and planning for an upcoming art show. The Albion campus center is hosting the Department of Health covid testing clinic for the months of December – February.
The Livingston county campus centers have increased their community presence this semester by attending the Dansville Chamber and the Livingston County Chamber of Commerce monthly meetings, participating in the Dansville’s Winter in Village festival , and participating in the Dansville Chamber winter scavenger hunt as a host site. They have also placed ads in local program brochures.

February 2022
Staff members from both counties attended workshops offered during the January 2022 PAD week. They have also attended Academic Senate meetings and departmental informational meetings. Livingston county staff members have also attended an individualized advisement workshop, transfer articulation pathways workshop and Guided Pathways ACIP framework training. They continue to search for additional professional development webinars focused on college to career training.

February 2022
The staff of the Wyoming county campus centers continue to plan and finalize the schedule of workshops to be held in the Spring of 2022.

FEBRUARY, 2022 – Maryanne Arena reports that she continues to work with Becky Dziekan and is making good progress on the program review. She encounter some difficulties accessing the necessary data for the review, but she is working with Becky and Michelle Forster, our HCB secretary to extract the necessary information from the repository and the proper forms from the Assessment Committee website.
Director Arena has selected her external review team and is communicating with them regarding scheduling the actual review.

FEBRUARY, 2022 – Director Scondras reports that there is a delay in meeting this particular goal. Prof. James Myers, primary faculty member in the Alcohol and Substance Abuse Studies program, received additional information from OASIS regarding the CASAC requirements. These requirements will not only mean the addition of one or more courses to the current programming, but existing courses will need to be revised. James is currently working with Director Scondras and fellow faculty member in the HUS program, Kari Heidemann, to get these changes processed in a timely fashion. They plan to submit all curriculum proposals at the onset of the fall 2022 semester.

FEBRUARY, 2022 – Julie Jackson-Coe, Associate Professor of Reading, is gradually adjusting as she returns to work on a part-time basis. She has initiated discussions with Director Toriseva and Prof. Kate Klaiber about an IRW course and will plan on having a revised proposal read by the end of the Spring semester.

FEBRUARY, 2022 – The proposed revisions to the COM program were approved at the December Curriculum Committee meeting (See Dec21Min.pdf) an subsequently approved by the Academic Senate on December 21. The changes will be in effect for the Fall, 2022 semester.

FEBRUARY, 2022 – Steve Petty reports that work is steadily progressing on the transition to internet radio. The FCC has been notified that we do not intend to renew our FM license. Steve’s contract with HCB expires on 2/28, but fortunately, the office of Student Engagement and Inclusion will be hiring him permanently to oversee station operations since, even with a transition to internet radio, someone will need to program the playlists and make sure the equipment is functioning properly.

FEBRUARY, 2022- Four groups local law enforcement agencies (Genesee County Sheriff’s Office, Batavia City Police Department, Genesee County Probation Department, and Leroy Police Department) utilized our CRJ Tech Room between August 2021 and February 2022 (see CRJ room use AND Probation Department video); the Genesee Symphony Orchestra held four concerts in the Stuart Steiner Theatre during this time span (see GSO – Events 2021-2022).

The library book drop has been ordered received and installed. We are marketing the new service via digital and paper signage, in campus wide publications such as NewsNotes and verbally when we loan materials to students. A system has been developed for collecting returned items and tracking the usage.

The library video is complete and ready for viewing. The video is formatted so changes / additions can be made as needed. We would have liked to have featured our outdoor library book drop however we ran out of time prior to the media service coordinator separating from the college. We are in conversations with Marcom about this. We are in the process of developing a plan to share the video with students and colleagues across campus. Copy and paste the link to view the video – https://youtu.be/agfHNwawSsQ.

Planned changes have been made to the library website in an effort to improve navigation for students. The 120-Survey request was submitted and it was determined that the 129-IRB is warranted. We have already begun soliciting students for participation in the usability study and we will submit the 129-IRB in the coming weeks. We are on target to conduct the usability study in March/April.

Feb 2022: The Solar lab was completed in January of 2022. Internal and external stakeholders were invited to open houses. Chris Kemp has completed several instructor qualification classes and is certified to teach the SEI curriculum. PVO 101 was offered in the Spring of 2022 however, only three students registered so the class was cancelled. Chris continues to work with manufacturers to obtain racking systems and solar panels.
Feb. 2021: The Credit Certificate in Solar Installation was created. A concentration in Individualized Studies in Solar Installation was created, and four Solar Installation courses were developed. In January of 2021, the proposals went through teaching area meetings, Curriculum Committee, and were ultimately approved by the full Academic Senate. The Board of Trustees must approve the proposal so the programs and courses are pending Board approval in March 2021. If approved, they will be forwarded to SUNY and SED for approval.

Academic Senate has passed a new GCC local General Education Plan as of February 2022 based on the new SUNY General Education Framework. Additionally, the Provost is meeting with groups of faculty every Friday afternoon to review GCC’s CLO’s as compared to the new SUNY Framework as well as looking at program updates.

As of 2/22/2022, 100% of online-asynchronous instructors have completed the self-paced RSI training in Bb or have participated in a live RSI webinar. The RSI training content has also been merged within the Online Instructor Orientation, which is required for all new online instructors.

The second transfer related training session offered to all advisors including: Success Coaches, campus center advisors and academic directors was presented during PAD week on January 12. This workshop focused on Transfer agreements, pathways, and other predefined options for students seeking to transfer at the conclusion of their GCC program. A recording of this workshop was made for use in future onboarding activities for those who advise students.
The third training session is scheduled for February 16 and will focus on using Transfer Finder in Degree Works.
Planning is underway for a meeting between Records, Registration and Transfer Services staff and Academic Directors to discuss ways in which the Records office can better support faculty in their ACIP framework conversations with students as it applied to program/goal completion and transfer.

Records office staff have continued to add documentation for operating practices to the SOP notebook.
The retirement of the senior clerk/archivist required focused attention to the documentation of several tasks including the handling of duplicate pidms, grade changes, end of semester grading, generating reports and diploma processing.
This project is on going and documentation will continue to be produced and added to the notebook.

Progress has been made with streamlining the ability for current and prospective students to complete and submit a preferred name form online. The subcommittee has identified several changes necessary in the current preferred name procedure and are drafting recommended updates. Work continues on the roll out of Self Service Banner 9 which may allow a student to change their own preferred name and gender identity information.

As of February 14, 2022, eight HP Hood employees have been attending weekly Mechatronics training sessions at either the GVEP BOCES Center or at HP Hood facility. To date, each HP Hood employee has completed 20 hours of the 30 required hours Amatrol 990 ACDC1 training.

As of February 14, 2022, meeting has been scheduled during the week of 02/21/22 with DR. RAM and Marirose Ethington to discuss CPL credentials and MOU process. Once the MOU process is agreed upon, a meeting with records will be planned for PLA for updates.

No new action has taken place on Business Process Documentation.

1. (Survey Committee) Updated Procedure 129 and accompanying forms and explained to users in the November ’21 NewsNotes.
2. Provided a workshop and produced a tutorial for the Admission Department on merging Argos datasets using MS Access and Excel. (Dec. 2021)
3. Produced and Published a new GSI tutorial: How to look up students by High School (Dec. 2021)
4. Produced a tutorial for 2 assessment Datablocks (Dec ’21-Jan ’22)
5. Added an information page and a how to run a report page to the Online Datablock in Argos. (Jan 2022)
6. Published a News Notes entry about accessing and using two new additions to the Program Dashboard in GSI: A Concentrations table, and a Non-traditional Employment by Gender indicator (Feb 2022)

12/7/21 – Fall 21 (Full, 12-week, and Last 7-week) EOT Survey was launched. Email notifications sent to Faculty and Students. Two reminders were sent to non-completing students (12/10 and 12/15) and one reminder was sent to faculty (12/14). The survey closed on 12/17/21 (last day of classes).
01/3/22 – Winterim 21 (EOT) Survey was launched. Email notifications sent to Faculty and Students. Reminders to non-completing students were sent on 1/6/22 and 1/12/22. The survey closed on 1/14/22 (last day of classes) and one reminder was sent to faculty (1/10/22).

Between 11/1/21 and 2/18/22 as a result of submitting all externally-mandated reports on time and error-free, GCC remains in full compliance with reporting requirements dictated by SUNY, NYSED, USDOE, and Middle States. The IRP Office completed and/or submitted 25 required reports/activities: SUNY: 10; NYSED: 6; USDOE: 6; MSCHE: 0; Other: 3 (See attached file for full calendar of IR Submissions.
In addition to external submissions, the IRP Office completed its Annual Survey of Graduates (required for Perkins Reporting). We had a 27% response rate (157/613).

No new action has taken place on Guided Pathways.

57Homepage Banners, 57GCC Marquee Signs
7 digital ads resulting in 199,268 views and 877 clicks

6 Ad Campaigns were completed (YTD Total is 11)

7 Total Initiatives (0 Alumni; 4 Foundation; 3 College Village/Housing)

14 Initiatives Completed

150 Initiatives completed

The errors were resolved in December and full-time salaried staff are methodically being transitioned to leave reporting. The VPFO division successfully piloted the process in January. In February, 3 departments within Student & Enrollment Services, as well as the IT area were transitioned. In March, Cabinet, the remainder of the SES division and a pilot group for Academic Affairs will move to leave reporting.

Documentation of the chargeback process has been updated and cross-training has occurred. Initial documentation and introduction of the remaining processes has happened, although further in depth training is required. A schedule is being developed to ensure that this training is completed.

There is nothing new to report on this. If and when they give approval to use the online chatbot that would be interactive, that would be much more helpful than the one that is “outbound” only. I believe that there were accessibility concerns with this and it has yet to be approved for use. There are no ongoing meetings for the Chatbot.

Although ExpressReg has been set up for use by the homeschool population, it is not being used to its fullest potential. The majority of these students are still encouraged to register on paper through the ACE Office. There is potential for improvement to this process in the future, but we are still pleased with the use of exemptions that have simplified the scholarship process and have given much more accurate results for student bills.

parts ordered

A vendor (IK Systems was selected to integrate the systems. Completion is expected by early July – with a go date of August 1.

A&A continues to work to provide information to faculty and staff regarding the ADA. A&A continues to post monthly updates and information in the NewsNotes. We did have our Wellness Specialist start in December, however, the hired person was not able to remain with us. We completed another search and hired our new Wellness Specialist who started on 2.14.2022. Other changes have occurred in our space which led to much of our outreach being put on hold. In addition, several students have required very specialized intervention that results in a great deal of time spent with them. We are working to get back on track to complete our goals.

As of 2/11/22 we are up 66 new and 1 transfer applicant compared to Spring 2021. We are up 38 new applicants for fall 2022 compared to fall 2021.
A survey was sent to faculty to assist with increasing recruitment event participation. We have scheduled major exploration days, but not all faculty are participating. We have also scheduled an in-person spring open house.
We started the Super Hero print and electronic campaign to highlight GCC alum and current students. A video was created using Leo.
Spring travel is picking up. We are doing another week of WNY Consortium, scheduled a few additional IAD and attending a few in person college fairs and a panel presentation.
We continue to pull new names from EDL based on our targeted searches for seniors and just pulled our junior list to invite to spring programs.
Jay joined the admissions team to support international students. We continue to market through Study USA and are building our INT electronic communication plan.

Admissions sent out our two surveys. Our survey to school counselors received 33 responses and our survey to current GCC students received 75 responses. We attribute the high student response rate to offering a $50 Barnes and Noble gift card. All pieces to the FAR have been done. The next step is putting the written summary together, which has been postponed due to co-chairing SEM at the moment.

Room is currently being renovated and work will continue for the next few months.

Multiple programs were already run throughout the semester and we will continue to combine efforts.

As of January 31st, 2022 total operational expenses were at 67.9%. The child care center continues to increase revenues from the private pay budgetary line. The increased revenue will help balance the 2021/2022 budget. The child care center continues to investigate additional grant opportunities, aside from the BLOCK/OPERATING grants, and Stabilization grant. The child care center has partnered with the Child Care Resource & Referral Program to begin three Quality Assurance ITA project incentives. This will grant teaching staff with ten professional development training hours at no cost to the child care center, as well as free learning materials to the classrooms, and an additional $150/per classroom to spend on materials and supplies. The additional grant funds have helped maintain the professional development, and supplies-instructional expenditures. The center should be in good shape by the end of the fiscal year.

Counseling Services is working with the inclusive excellence committee on a neurodiversity event in April to assist in educating our campus community regarding students who have autism or other autism like challenges. Counseling has also worked with the campus community to link interested parties to QPR training (fall semester). Counseling Services has also offered to provide workshops/presentations in classes for our students/faculty on mental health topics. Monica Romeo presented to a class in the Fall semester about counseling services, self-care and self-compassion. One of our interns, Amy Nans worked with SEI on a series related to positive relationships for the month of February. Amy also worked with Upward Bound as they collectively read a book regarding a book centering around the mental health of the main character. Amy was able to provide resources and strategies for managing one’s mental wellness.

We met as a large group off campus to discuss GCC/CV issues. Larry Mancuso, Executive Director of Human Resources, facilitated the day. Notes from the retreat are attached.

Approximately 41% of EOP students passed their fall classes with 75% or better.
The director and counselor have met with the students monthly as a group and weekly as individuals. Mid semester progress reports have been sent to professors to gauge the student’s progress. In addition, this semester tutors and peer tutors have been added to assist the students in completion.

We are no where near our goal. Despite having information on our website and in our award letters, students have not engages in any classes. We are evaluating potential outreach options to spur student usage of SmartTrack.

We have presented at All-Advisor meeting as well as worked with various campus representatives regarding scholarships. Additionally, staff has been present and offered information at faculty senate meetings.

We have presented at All-Advisor meeting as well as worked with various campus representatives regarding scholarships. Additionally, staff has been present and offered information at faculty senate meetings.

At this time, Student Health Nurses are no longer employed by the college. Monica Romeo is completing much of the entering of data into student records. Newly hired Wellness Specialist, Cassandre DiPiazza has just completed her training and is assisting in the process. Individual emails continue to go to students who are out of compliance with NYS immunization requirements. Currently, there are 83 students out of compliance with MMR/Meningitis requirements.

Students are enrolled and completing coursework.

Currently have 7 out of 10 executive board members involved through April!

With the monthly communication plan taking shape and the beginning of the spring semester approaching, the December email communication included the Accepted Student Checklist. The information shares the next steps for student enrollment. Students also receive this information in a physical letter two weeks after they receive their acceptance letter. This email had a 53% open rate. For January, timely information included a welcome to the spring semester and the date of the first day of classes. In addition, a suggestion to drop courses prior to the start of the first day of the semester is provided in case a student’s plans have changed and thus a student will not incur charges. The January email also promoted walk-in and Zoom-in options for students if they needed assistance during the week before and the first week of classes (69% Open rate). Thinking about the timing within the semester, the February email included resources to support student success (62% Open rate).

After not receiving a reply from Computer Services and the start of the semester quickly approaching, the decision was made to use the first computer at the Kiosk for SSC Check-in in addition to the use of a student’s own personal device. A QR code was created and displayed throughout the SSC for student use to check-in. Signs were displayed in the SSC asking students to check-in prior to visiting the HUB. For students in the SSC Virtual HUB, the QR code and bitly link were displayed in the waiting room for students to fill out the SSC Check-in form while waiting. The SSC began using the SmartSheet SSC Check-in form the week prior to the start of the spring semester. The use of the new process was just that, new. Students and staff had not used a check-in form since pre-covid when the paper Cougar Pass was used. Unfortunately, I cannot say that we were able to record all student’s who visited the SSC in-person or virtually. Also, HUB staff were not able to see the dashboard.

The Testing Center continues to work with Calendly to create the most user friendly environment possible. Most students and prospective students are able to use Calendly to schedule their test taking times in the testing center. There are only a handful of students who require 1:1 intervention when scheduling. Those issues center around uncommon testing situations or user error.

February 2021
Making progress in this area continues to be a challenge, especially because of the pandemic and retrenchments. Although some faculty have been assisting Advanced Studies teachers through email correspondence and by evaluating graded samples, there has not been progress in scheduling real or virtual professional development sessions in over a year. I expect this to change as things return to some version of normal later this spring or perhaps next fall. ACE will solicit support from college faculty this term and beyond in this endeavor.

February 2021:
In partnership with Admissions and Marketing Communications, ACE sent our postcards to high school students throughout the state (some counties were excluded) to promote existing online classes at GCC for the ACE tuition rate. ACE also sent emails to GLOW region counselors and principals with the same message. In both fall and spring semesters, we have seen an increase from an average of 15 “special request” registrations (pre-covid) to an average of 40 registrations during the 2020 fall and 2021 spring semesters. The vast majority of the “special request” enrollment came from our existing schools. We hoped the postcards would prompt more enrollments from new areas but they did not prove effective, especially for the cost. However, we may continue to use email outreach to students outside our normal reach. We also promoted online courses to homeschooled students and saw a 35% increase from fall 2019 to fall 2020 and a 30% increase from spring 2020 to spring 2021. Summer and Winterim terms saw some modest increases.
We are also working on stand alone ACE online sections for schools that have lost Advanced Studies sections. For next year, we have plans in place for an online Spanish and psychology course in addition to the three existing sections of online/hybrid classes we regularly run. Meetings have taken place with various BOCES in order to discuss having high schools share teachers for Advanced Studies classes.

By December 31, 2020, as a result of continued intentional outreach efforts, 100% of the Orleans County feeder schools will respond to our invitation to host an enrollment event hosted by Orleans County Campus Center team member as documented on a collaborative Google Doc.

February 2022
We continue to support the local job fairs hosted by Livingston County Workforce Development and have recommended these fairs to our local students.
We set a goal that 8% of the students enrolled at the Dansville and Lima campus center will have transferred to a 4 year institution or secured employment upon completion. As documented by records and reports gathered from the Fall 2021 records, 16% of students at Dansville transferred to a 4 year institution (10%) or secured employment (6%) upon completion. At the Lima campus center, 33% of students transferred to a 4 year institution (22%) or secured employment (11%) upon completion.

February 2021
Our staff continues to be hopeful that we will be able to honor our commitment to the Livingston County Habitat for Humanity and volunteer later this spring. We have remained in touch with the site coordinator and they will let us know when they have a socially distant project we can assist with.

February, 2021 – The program revision proposal for the Theatre Arts program was presented at our January Teaching Area Meeting (see “January 15 2021 Agenda.pdf”) and approved.
The proposal was forwarded to the Academic Senate’s Curriculum Committee, where it was discussed and the committee decided to table it pending a few revisions to the General Education components of the proposal (see “Jan21Min.pdf”). Jodi Sconrdas, Director of Human Services Careers and Education and member of the curriculum committee agreed to work with Director Arena to make some adjustments to proposal. Director Arena and Director Scondras have been collaborating (see “Changes for Theatre Program to A.S.pdf”), and a revised proposal will be presented at our April Teaching Area Meeting.

February, 2021 – Director Chow is working diligently on the Communications and Media Arts Program Evaluation. He has been meeting regularly with Becky Dziekan, chair of the Academic Senate’s Assessment committee, who is overseeing the College’s assessment projects since the Director of Interdisciplinary Academic Support’s departure.
Director Chow is currently in the process of collecting CLO data from faculty (see “Re_COM Program Review CLO data collection.pdf”). He is also in the process of identifying and connecting with external reviewers to complete that portion of the evaluation and is on track to have it completed by the end of the Spring semester or shortly thereafter.
Director Chow also in discussions with the Director of Student Engagement and Inclusion about the Student Activities area assuming oversight of the radio station.

February, 2021 – As of this update, six courses from the EDF, HUR, and HUS areas are slated to be delivered as either online synchronous, or online combined (asynchronous/synchronous combination; see “CRJ, EDF, HUR, HUS Fall, 2021 offerings”). This is in addition the regular online asynchronous offerings from these areas.
Overall, by supplementing our traditional face-to-face offerings with course sections delivered using these enhanced modalities, time and place restrictions for students in programs where these courses are required will most certainly be reduced.
The Fall schedule will available in March and Fall registration will begin. In the June update, I will include enrollment numbers for these sections.

February, 2021 – As of this update, the IRW proposal is still tabled with the Curriculum Committee (see “February21Agenda.pdf”). Progress on revision of the proposal has been hampered by the unexpected medical leave of one of the primary proposers. The medical leave is likely to last for the rest of the semester.
On 2/18, Director Toriseva and I met to discuss how to proceed with this particular proposal. In Director Toriseva’s opinion, we may want to consider withdrawing the proposal and think about ensuring that reading instruction is more obviously infused in the existing ENG 091 class since the students enrolled are essentially reading source materials and writing about them. Director Toriseva will meet with the other two proposers to discuss how to proceed, keeping in mind the ideas previously contributed to the existing proposal by their colleague currently on leave.

Completed Tri Annual Summary Report #1:POA Nov Progress by Unit. This has been posted to the Planning tab on the IE module in MyGCC. The report reflects POA Goals entered by 31 units.

Completed four process documentation reports as follows:
1:High School Yield reports
2:NYSED 2.9 Graduation Rate and Retention report
3:IPEDS 150% Graduation Rate Report
4:IPEDS 200% Graduation Rate Report

Submitted two NewsNotes postings describing new data availability as follows:
1: Enhancements to the Course Enrollment Tab in GSI Factbook-Enrollments dashboard
2: Economy Overview Reports for GLOW and surrounding counties posted to the Research and Reports tab in the IE space on MyGCC.

Between 11/30/2020 and 2/11/2021 IRP has completed and/or facilitated completion of 23 routinely requested reports for the following agencies: NYSED (4), Middle States (0), Other (1), SUNY (11), USDOE (7).

A list of 2550 titles has been pulled for evaluation with Collection Development Librarian and Computer Science & Technology Program Director and or appropriate faculty (attached). The average age of the materials has been verified as approximately 32 years. Next, the Collection Development Librarian will meet with the program director and or / faculty members to begin the process of weeding out older materials and selecting updated current materials.

There is an attached draft of a detailed plan for this goal. The detailed plan draft includes the usability study observation, a link to the usability study post observation questionnaire and the goal timeline, and the metrics that will be used for goal measurement. The usability study survey research request form (129F) has been submitted to supervisor to continue with survey committee for review and is also attached. Once approved, form will be sent to the survey committee for review and feedback. The next steps are to finalize the detailed plan and conduct the usability study.

The Collection Development Librarian is currently reviewing new editions and some selections have been made.

Media Services is still on track and on schedule with our goal as of February. Media has facilitated the creation of Zoom accounts for new users and offered training by appointment, as needed. Media continues to offer training/advising to faculty on the best practices for Ensemble video creation and storage management.

Additional efforts continue to assist faculty in the use/adoption of the OSCQR-aligned course template. Unfortunately, we have identified that some faculty have adopted the template, then later removed critical elements from their courses (namely, the links and resources for Blackboard, technical, and Help Desk assistance). It is estimated that approximately 50 new course shells have adopted the template.

Updates have been made to Self Service Banner, Degree Works, GSI and Banner roster jobs to ensure that display names reflect the preferred first name where one exists in Banner. The process of identifying all points of data output has been very time consuming, however we are confident that student information is better protected and consistent within faculty and activity access as a result of these efforts thus far. The next steps will be aligning the admissions process and NetID anonymizing to close the loop on maintaining the campus student identity experience.

The Records Office Helpdesk (hesk.genesee.edu) has been created in a production environment. There are guided ticket forms for a variety of records office requests and a knowledgebase with instructions and additional information. At this time the helpdesk is only available to users inside the GCC firewall, users must be on campus or using a remote desktop connection to an on campus computer. This limitation is particularly disappointing because the knowledge base feature could be helpful to adjunct faculty who often struggle with tasks managed by the Records office (rosters/grading/etc). This limitation also prevents using the helpdesk for tickets submitted by students.
This issue required the creation of the new email which is currently being tested in pre-production to allow off campus users to submit tickets, however will not resolve access to the knowledgebase.
Previous google forms will also provide data useful for tracking the number of student related requests received by the Records office.

6 members of the records office staff have participated in collaborative training opportunities with ACE, Admissions, Financial Aid and Student accounts pertaining to the deployment of “Express Registration.”
5 members of the records office staff have participated in intra-departmental cross training regarding various internal Banner procedures.
4 members of the records office staff have participated in intensive training with Ellucian functional consultants.
4 members of the records office staff have participated in Degree Works training.
Records office staff is currently developing training materials for Degree Works and SSB 9 registration in order to provide training opportunities to colleagues in the Student Success Center.

As of February 12, 2021; three open enrollment classes were planned and offered for the spring and summer 2021 open enrollment schedule. The classes are: HAACP (Intro and advanced), PCQI for May/June 2021. These classes are annual renewals for food processing manufacturing companies. A second outreach effort is planned for the Supervision/Leadership series in collaboration with BEST Center and Academic Business faculty, planned for June, 2021. Third focus will be companies who have expressed interest in computer training.

As of February 12, 2021; five current Mechatronics employees representing three GLOW regional manufacturing companies will be awarded a Digital Badge as part of a micro-credential. The coordination and planning will be between BEST Center, Marcom, and records departments of GCC. The future opportunity to award a micro-credential certificate will be planned for continuous employees who complete three sequential Mechatronics classes. This is planned for the Fall 2021 classes.

As of February 12, 2021; the Pre-Apprenticeship Bootcamp training will be re-evaluated with an initial meeting between GCEDC, RTMA, GVEP, and BEST Center to assess the opportunity for offering the pre-apprenticeship bootcamp in summer of 2021. Workforce and educational partners will determine if and what type of bootcamp with SUNY and AAI funding sources as supporting this training effort. The focus population will be recent high school gradates with a career pathway/on-job training offered by GLOW regional manufacturing companies.

As of February 16, 2021; Updated plan includes Tina and Sharon working with Amy Conley (faculty) to develop Supervision/Leadership modules. The plan is for offering “5” modules for two weeks and a total of 10 week training. Delivery modality will be via zoom. Planning and development meetings are being held every two weeks.

Fall 2020 census had 4735 students enrolled and 170 students, or 3.6% of the student body, logged into a tutoring session or live workshop during the fall semester.
Spring 2021 shows 3455 students enrolled as of February 15th, and as of that same date 71 students, or 2% of the student body, have logged into a tutoring session or live workshop.

___New Social Media New Followers
27 Social Media Posts generated ___ likes/views/followers
7 Non-Recruitment Video(s) generated 647 views
12 Recruitment Video(s) generated 409 views<br /
12 Online advertising generated 3720; 57 leads; 1,099,758 viewsclicks
12 Homepage Banners generated ___ clicks

5 Staff/Faculty videos published to youtube, generated ___ views

2 Staff/Faculty press releases published

5 Marquee

12 Homepage Banners

4 Pages Developed

17 Videos generated 1,056 views

1 Digital promotions including (list):

2 Print promotions including (list):

20 Programs were represented in 5 campaigns

5 GCC Event Promotions

7 Community Initiatives

8 BEST Center Initiatives

2 Athletics/Cougar Pride Initiatives

10 Virtual / On-site Events Support Initiatives

1 Student Recognitions / Success / Support

3 Merit Badges/Achievements

Now that Scott’s schedule has freed up a bit, we are meeting weekly to push this project through to the finish line. We recently modified the time card to incorporate Emergency Sick Leave and Excused Other time. Email notifications to employees and supervisors are drafted and have been tested. We have a few more minor changes to make, including the development of a report for Payroll to use to enter time into Banner. We hope to have those made by the end of March and will then invite a third department to pilot the program to gain a fresh perspective.

Express Reg went live for Advanced Studies and Non-Matriculated students in January 2021. Continuing to build other concurrent enrollment populations (Homeschool, Academies and Excel). Also investigating Express Reg as solution for the Genesee Promise Plus program for summer. Thus far, the new process which automatically applies the correct amount of scholarship via the Banner exemption tool is working far better than the previous manual/Argos solution. Scholarships are now automatically adjusted with enrollment changes.

Achieved.

Review continues on the Safety plan with updates being incorporated. Special attention has been given to sections involving CV. Much progress has been made in the area of Fire Safety / EMS responses.

Work continues to achieve this goal. We were successful, with the help of the IT department, in getting student information imported from BANNER to the Alertus platform. This will allow students to receive emergency texts. The next step, scheduled for April 21 is to begin sending test alerts to a select test group.

In response to the health & safety threat posed by COVID-19 starting in March 2020, College Services adopted protocols to ensure social distancing while maintaining support for all departments. The mailroom worked closely with Campus Safety on alternate methods of mail distribution. Central Duplicating implemented contactless submission and distribution of requests, strengthening our online presence and communication protocols. Staff members were equipped with webcams for videoconferencing, and began electronic submission of time cards and other correspondence. Our mailroom clerk met with departments on suggestions for saving postage costs, such as changing envelope size vs overstuffing, and bulk mailing opportunities.

As of 3/19/2021, we have conducted 4,246 tests on staff and students since testing began in the Fall 2020. In the spring semester, a change was made to test all on-campus students weekly, instead of bi-weekly. We have expanded testing times to include all campus centers on campus courses, all recurring non-credit classes. Although I believe we are getting greater student participation this semester, I do not think we are capturing 100% of on-campus students. I think more progress can be made with College Village residents. Their staff is increasing notifications and awareness to boost these testing numbers.

Over the past few months, I have attended the bi-weekly Reporting Committee meetings. In January, I completed additional Argos training and I was approved to become an Argos Report Writer. I will continue to attend Reporting Committee meetings to learn more about the system. I am also in Argos a few times a month to run reports needed for HR. At this time, I would like to focus on writing and editing data blocks in Argos.

The survey was sent to the external reviewers in late November. HR then prepared an overall summary of the results and this was sent to the external reviewers. Given the change in leadership in the HR office, a decision was made to delay the debrief of the results until after the new HR Director was on boarded. This will give that individual a chance to review the results and provide their own input on the final product.

In addition to self-directed research, Patti has registered for the Accessibility Stars program in Blackboard. She continues to use Accessibility Checking features in MS Word and Adobe Acrobat during document and form development. Compliance with WCAG standards will be included in future RFP requirements.

At this time, 90% of students are able to successfully utilize our online notification system. We have also revised our forms to assist with making them more accessible and easier to fill out remotely.

Attached is the Nursing applicant cumulative data excel spread sheet used when Ms. Susan Ryan and I were formulating our POA goal. Spring 2021 data is added and Fall 2021 data has been updated as of today. The updated information is highlighted. Regarding the Application #’s for Fall 2021 could change and most likely will change. For example: 1) Ms. Ryan might find additional applicants in the datafile received from Computer Services; 2) There could be HS and/or Brockport Pathway applicants counted among the regular applications that will need to be pulled out and numbers will be adjusted; and 3) we will allow LPN to RN applicants who were notified on 2/1 that although eligible, their applications were not competitive enough for advanced placement, to apply to the traditional program until 2/15.
As of now it looks like Fall ‘2021 is up 24.8% over Fall 2020 and 4.5% over Spring 2021. The Fall 2021 number is not final and the strength of the pool is yet to be determined.

Link to Google sheet located in Additional Comments/Notes.
The Google sheet highlights all the outreach efforts from each campus center and the main campus to connect with GLOW area high schools, as well as feeder adjacent and NYC feeder high schools. This fall over 100 emails were sent to school counselors that resulted in over 50 virtual presentations/IAD events scheduled. From those scheduled virtual appointments, 17 were successful IAD events that resulted in 86 new student applications. Due to the new virtual way of providing this service, some incoming applications may not have been coded and there were many appointments scheduled with no one in attendance. Efforts to provide IAD events this Spring are underway.

Fall 2020 Travel/Event Report:
Summary: 17 virtual college fairs, 7 virtual Instant Admission Events, 2 virtual Open Houses, 15 virtual information sessions, 6 international information sessions and 7 virtual counselor events.
Total Recruits: 6,654
Recruits to applicants: 393
Breakdown:
Rochester Area Consortium (RAC) & Western New York Consortium (WNY): Participated in a Virtual Coffee Hour
Virtual College Fairs: Attended 17 different college fair (day time & night time) programs. 75 recruits and 46 applicants.
SUNY: Attended 4 SUNY Fairs (156 recruits and 44 applicants) & ALL Counselor Operation Informs virtually
Virtual Open House: 102 recruits and 44 applicants
Info Sessions – 15 (63 registrants/21 attended) INT 6 (43/24 attended)
Restricted Program Sessions:
Vet Tech Info Sessions: 4 sessions – 48 attended
Nursing Info Sessions:
Traditional – 4 sessions – 246 registered/132 attended – LPN-2 sessions – 169 registered/87 attended
Bport Pathway – 1 session – 8 registered/5 attended

Continuing

Continuing – 29 new followers for Twitter, 77 new followers for Instagram.

We are still working to reach the 70% of Faculty.

Over the course of the fall semester, intentional outreach for Purple Briefcase was conducted by Career Services. The outreach included six classroom visits held via Zoom in which the benefits of PB were shared and instructions for joining were given. Information about PB was also shared during “What’s Next Wednesdays” in conjunction with Transfer Services. Prospective students were also exposed to PB during open houses and targeted outreach to specific majors. Resident Assistants were educated about PB, and encouraged to join and share with their residents. Additionally, a Career Services Intern created a promotional video that was sent to advisors, faculty and staff and general studies students. The intentional outreach led to an increase in Purple Briefcase account creation from 77 accounts on 7/1/20 to 154 accounts after the fall semester.

-The Child Care Center had an increase of enrollment for the spring 2021 semester, but the center did have three families withdraw from the center.
-1 student was not returning the following semester.
-1 Faculty member was not returning the following semester.
-1 Community member did not return.
Although we did not successfully retain all families from the fall 2020 semester, the loss enrollment was not due to unhappy customers but family circumstances outside of the child care centers control. Enrollment is still up from the previous semester and on goal to recover from the COVID-19 pandemic.

-Spring 2021 Semester: The Child Care Center is running at 90% capacity which is an increase of enrollment from the Fall 2020 semester operating at a 68% capacity.
-The Child Care Center has currently exceeded our goal of increase enrollment by 1% for the current semester.
-The Child Care center has a fully enrolled infant classroom with a waiting list for the upcoming semester.

*As of 2/3/2021 the child care center has retained all longevity teaching staff including the office manager and substitute teacher from the start of the Fall 2020 semester.
*Eight classroom teachers and the office manager are on track to completing 30 hours of training required by OCFS.
*Nine staff members received bonus awards from the GCCA.
*8/10 GCCA Child Care Staff have received the COVID-19 vaccine as an essential frontline worker.
*Staff received a 3% raise in January 2021.

At this time, students are 100% utilizing the remote environment to engage in counseling. We have had two walk-in crisis appointments, for which we have utilized C201 to social distance to assist the student in the moment, with the crisis. We also have two students who do not have a private space to hold their zoom sessions so they utilize C201 to engage in the counseling process. The conference room is sanitized by staff after these appointments. We continue to promote the use of TAO by our students to engage them in multiple modes to increase comfort in the remote environment.

After further consideration and financial constraints, the lock boxes have not been purchased. In addition, it was decided that RA”s are currently working their required hours and should not take over the lock-out’s at this time.